Person approvals for a Club Licence with a Gaming Machine Licence

Approval of Committee Members

When a club licence is sought all currently elected members of the management committee are required to seek the approval of the licensing authority as a ‘committee member’ under both the Liquor Licensing Act 1997 and the Gaming Machines Act 1992.

Committee members need to satisfy the licensing authority that they are fit and proper persons to be in a position of authority and will need to complete a Personal Information Declaration form and have fingerprints taken. The results of a police check and creditworthiness will be taken into consideration.

The Personal Information Declaration Form (PID)

The licensing authority will not approve a person as a committee member unless satisfied that the person is fit and proper. To determine whether a person is fit and proper, applicants are required to complete a ‘Personal Information Declaration‘ form (PID).

When completing the PID, a person will be required to provide details of all convictions (including summary and traffic convictions) and creditworthiness details. Matters such as a person’s reputation, honesty, integrity, creditworthiness and the person’s known associates will also be considered.

The information provided to the licensing authority will remain strictly confidential.

Person Approvals Under the Liquor Licensing Act, 1997

Supervising and Managing the Liquor Operations of the Club

An approved responsible person must supervise the liquor operations of the club at all times when it is open to the public. Usually only one responsible person is required to be on duty at a time.

An approved responsible person can be either:

  • A committee member who is also approved as a responsible person
  • Another person approved by the licensing authority

The club can appoint another person who is not a committee member to manage and supervise the liquor operations of the business. This person must be approved by the licensing authority.

A person seeking approval as a responsible person needs to satisfy the licensing authority that they are a fit and proper person to hold a licence and will need to complete a ‘Personal Information Declaration’ form. In addition to the matters listed above, a person’s relevant knowledge, skills and experience will be taken into consideration.

If the licensing authority is not satisfied that the person has the relevant knowledge, skills or experience at the time of the application, then approval will be subject to the person undertaking specified training by a particular date, usually within three months of approval.

Note: If a committee member wishes to be approved as a responsible person, they will also need to be approved in that capacity.

Responsible Persons Undertaking Training

The licensing authority must be satisfied that a responsible person has the relevant knowledge, skills and experience to manage and supervise the business. The person will be required to detail this information as part of the application.

If the licensing authority is not satisfied that the person has the relevant knowledge, skills or experience at the time of the application, then approval will be subject to the person undertaking specified training by a particular date, usually within three months of approval.

Reqirement to Wear an Identification Badge

A responsible person must wear an identification badge at all times while on duty. Badges must be worn in a prominent position. It is suggested that they be worn at breast pocket height.

A committee member who is also approved as a responsible person would have a badge that looks like

Identification Badge

 

Person Approvals Under the Gaming Machines Act, 1992

Operational vs. Non-Operational Committee Members

Committee members will be approved as either operational or non-operational.

An operational committee member is allowed to supervise and manage the gaming area and perform gaming duties. They must undertake training.

A non-operational committee member can not have any involvement in the gaming operations of the club. They will be exempt from training requirements.

The club will need to indicate on the application form which type of approval is sought.

Supervising and Managing the Gaming Area

The gaming area of the club must be supervised at all times that it is open to the public. The gaming area can only be supervised by either:

  • A committee member (operational)
  • An approved gaming machine manager

If no committee members are approved as operational, the club will need to appoint another person who is not a committee member to perform the duties of a gaming machine manager. That person must also complete a PID and have their fingerprints taken. However, the club may need more than one person approved to perform this function to cover all opening times.

Note: An approval of a person under the Liquor Licensing Act 1997 as a responsible person only authorises that person to supervise and manage the liquor operations of the business, it does not authorise the person to supervise and manage the gaming operations of the business.

The Prescribed Duties

The prescribed duties of committee members (operational), gaming machine managers and gaming machine employees include:

  • Clearing money from gaming machines
  • Filling hoppers with money
  • Clearing jammed money from gaming machines
  • Replacing light globes or fuses within a gaming machine cabinet
  • Payment of winnings

Note: A cashier who issues coins is not required to be an approved committee member (operational), gaming machine manager or gaming machine employee.

Additional Responsibilities of Gaming Machine Managers

Committee members (operational) and gaming machine managers have the following additional responsibilities:

  • The issuing and control of keys for gaming machines
  • The power to withhold winnings in the event of a machine malfunction or dispute
  • The power to remove a person from a gaming area if that person has damaged or abused a machine, has or is about to commit an offence or is behaving in an offensive, abusive or disorderly manner

Only an approved committee member (operational) or gaming machine manager can supervise the gaming operations of a business. The gaming operations of the business must be supervised at all times.

Gaming Training

Committee members (operational), gaming machine managers and gaming machine employees are required to undertake appropriate training within six months of approval.

Requirement for Gaming Persons to Wear an Identification Badge

Committee members (operational), gaming machine managers and gaming machine employees must wear an identification badge at all times while on duty. Badges must be worn in a prominent position. It is suggested that they be worn at breast pocket height.

Application forms