Approval of a person

Responsible Person

Under the Liquor Licensing Act 1997, licensed premises must be personally supervised and managed by a responsible person at all times when the premises are open to the public.

A responsible person is a person approved by the licensing authority, issued with a photo identification badge indicating that they are approved as a responsible person under the Liquor Licensing Act 1997.

Note: An approval of a person under the Liquor Licensing Act 1997 as a ‘responsible person’ only authorises the person to supervise and manage the liquor operations of the business. It does not authorise the person to supervise and manage the gaming operations of the business – this requires a separate approval as a ‘gaming machine manager’ or a gaming machine employee under the Gaming Machines Act 1992.

The Personal Information Declaration Form (PID)

The Commissioner will not approve a person as a responsible person unless satisfied that the person is fit and proper. To determine whether a person is fit and proper, applicants will be required to complete a Personal Information Declaration form (PID) and have their fingerprints taken.

On the PID, a person will be required to provide details of all convictions (including summary and traffic convictions) and creditworthiness details. Matters such as a person’s reputation, honesty, integrity, creditworthiness and the person’s known associates will also be considered.

The information provided to Consumer and Business Services will remain strictly confidential.

Undertaking Training as a Responsible Person

The licensing authority must be satisfied that a person has the appropriate knowledge, skills and experience to manage and supervise the business. The person will be required to detail this information as part of the application.

If the licensing authority is not satisfied that the person has the relevant knowledge, skills or experience at the time of the application, then approval will be subject to the person undertaking specified training by a particular date, usually within three months of approval.

Requirement to Wear an Identification Badge

A responsible person must wear an identification badge at all times while on duty. Badges must be worn in a prominent position. It is suggested that they be worn at breast pocket height.

Identification Badge

Gaming Machine Managers and Gaming Machine Employees

Gaming machine managers and gaming machine employees are persons approved by the Liquor and Gambling Commissioner. They are issued with a photo identification badge indicating that they are a gaming machine manager or gaming machine employee approved under the Gaming Machines Act 1992.

Under the Gaming Machines Act 1992, only approved gaming machine managers and gaming machine employees can carry out prescribed duties in relation to gaming operations.

A person can not perform the prescribed duties of a gaming machine manager or a gaming machine employee until they have received approval from the Liquor and Gambling Commissioner.

Gaming machine managers and gaming machine employees do not need to complete a PID.

However, if the application is for a gaming machine manager or gaming machine employee only (i.e. not combined with another category of approval) the person will need to authorise relevant authorities to make enquiries whether any convictions have been imposed on the person.

Prescribed Duties

The prescribed duties of gaming machine managers and gaming machine employees include:

  • Clearing money from gaming machines;
  • Filling hoppers with money
  • Clearing jammed money from gaming machines
  • Replacing light globes or fuses within a gaming machine cabinet
  • Payment of winnings

A cashier who issues coins is not required to be an approved gaming machine manager or employee.

Additional Responsibilities of Gaming Machine Managers

Gaming machine managers have the following additional responsibilities:

  • The issuing and control of keys for gaming machines
  • The power to withhold winnings in the event of a machine malfunction or dispute
  • The power to remove a person from a gaming area if that person has damaged or abused a machine, has or is about to commit an offence or is behaving in an offensive, abusive or disorderly manner

Only an approved gaming machine manager or licensee can supervise the gaming operations of a business. The gaming operations of the business must be supervised at all times.

Note: An approval of a person under the Gaming Machine Act 1992 as a gaming machine manager only authorises the person to supervise and manage the gaming operations of the business. It does not authorise the person to supervise and manage the liquor operations of the business – this requires a separate approval as a responsible person under the Liquor Licensing Act, 1997.

Undertaking Training as Gaming Machine Managers and Gaming Machine Employees

All approved gaming machine managers and gaming machine employees are required to undertake training. However, it is not necessary for the person to complete training before applying for approval. In most cases the person will have up to six months to complete the training

Requirements to Wear an Identification Badge

Approved gaming machine managers and gaming machine employees area required to wear an identification badge at all times while on duty. Badges must be worn in a prominent position. It is suggested that they be worn at breast pocket height.

Identification Badge
A person who is approved as a gaming machine manager and a responsible person would have a badge that looks like this

Identification Badge

The Personal Information Declaration Form (PID)

The Commissioner will not approve a person as a responsible person unless satisfied that the person is fit and proper. To determine whether a person is fit and proper, applicants will be required to complete a Personal Information Declaration form (PID) and have their fingerprints taken.

On the PID, a person will be required to provide details of all convictions (including summary and traffic convictions) and creditworthiness details. Matters such as a person’s reputation, honesty, integrity, creditworthiness and the person’s known associates will also be considered.

The information provided to Consumer and Business Services will remain strictly confidential.

Who can Make an Application

The licensee makes the application to have a responsible person and/or gaming machine manager or gaming machine employee approved at their premises. The premises name will be identified on the ID badge. It must be noted that:

  • A person can not apply on their own behalf to be approved, they will need the licensee to apply for them
  • A responsible person, gaming machine manager or a gaming machine employee approval is not a general approval to work in that capacity at any other premises, but is an approval specific to a particular premises unless approval to work in other premises has been given
  • A person can be approved at more than one premises at one time
  • For each premises at which a person is approved, they will receive an ID badge with the relevant premises name indicated
  • A person can be approved as a responsible person under the Liquor Licensing Act 1997 and as either a gaming machine manager or a gaming machine employee under the Gaming Machines Act 1992 at the same time

How to Apply

The following forms are to be completed when applying for a person approval.