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The transitional portal is accessible until 31 August 2019 and any changes to your licence must also be submitted by this date. After this date you can view your licenses in the portal but cannot make any changes.

If you do not transition your licence, it will transition into the new licence class in November 2019.

From the first screen in the portal you can access a copy of your current licence and a copy of your draft transitioned licence. You can print or save these documents as needed and do a side by side comparison of the two licenses.

If you currently hold a Special Circumstances Licence, through the transition portal you can contest your proposed new licence class by giving reasons to CBS about which category you think is most suitable to your business.

No other licence categories can change licence class during the transition.

Using the portal

Proceed through each step to transition a licence by using the next and back buttons at the bottom of the page or the coloured navigation circles at the top of the page. Do not use your browser navigation as your information may not save.

When making changes to your licence, select ‘save’ at the bottom of the page to see the affect on your annual fee.

You can ‘undo’ changes at the bottom of the page and the information will revert back to its original state.

If changing your hours or capacity does not reduce your estimated annual fee, they are either in the lowest possible fee tier or your licence class does not apply a capacity and/or trading hour risk fee. The fees information sheet provides more information about this.

You can click save to exit the transition process at any time and resume where you left off.

When you have completed the process you will need to select ‘submit’ to lodge your transitioned licence which will then be processed by CBS. Ensure you check the information carefully before submitting as you will not be able to make any further changes in the portal.

If you submitted your transitioned licence but need to make further changes, email the liquor reform team liquorlicensingreform [at] sa.gov.au.

Important: A licence can be linked to more than one user account, but only one user can transition a licence. Once a user begins to transition a licence, no other users will be able to transition the licence. Other users will have read-only access as the licence is being transitioned.

If you have business partners or intend to seek assistance from a legal representative you may wish to discuss with them who will carry out the licence transition before beginning.

 

Capacity

Future licenses will have one overall capacity for the entire licensed premises. Some types of licenses do not require a capacity and therefore this step will not appear when transitioning.

If you do not have a capacity on your current licence and your new licence class requires a specified capacity you are required to enter one before proceeding to the next step.

Capacity is the maximum number of people you can have on your premises at any one time, not the maximum capacity of the premises. You must ensure that you do not have more patrons on the premises than your licence allows.

You can only reduce your capacity in the portal, not increase it. A separate application must be lodged with CBS to increase your capacity.

Residents (people staying on the premises for at least one night) are not included when determining the overall capacity for licensed premises.

The overall capacity of the premises excludes areas in which trade is authorised by an outdoor dining permit. For these areas, you will need to comply with council requirements.

Hours

Future licenses will have one set of trading hours for ‘consumption on’ and, where applicable, one set of trading hours for ‘consumption off’.

Premises trading hours relates to the hours in which a licensee can sell or supply liquor on the licensed premises. Subject to other restrictions, such as development approval, you may be permitted to be open later than the hours on your liquor licence, however you cannot sell or supply liquor during these other times.

Premises trading hours can only be brought forward (ie cease trading earlier) than your current end time on a particular day. Hours can’t be made later. A separate application must be lodged with CBS to increase your hours.  

Licensed premises trading hours do not restrict the sale or supply of liquor to residents (people staying on the premises for at least one night).

Licensed premises not open to the public will not have trading hours and this step will not appear when transitioning these types of licenses.

Review and Submit

The final step in transitioning your licence is to review your changes. Check the information carefully. Once submitted no further changes can be made to the licence through the portal.

If you submitted your transitioned licence but need to make further changes, email the liquor reform team liquorlicensingreform [at] sa.gov.au

A copy of your transition summary will be emailed to the addressed linked to the portal account. You can also download a copy of your transition summary for your records.

Changes made to your licence will take effect when Liquor Licensing Act changes come into operation in November 2019. You will be notified when changes commence and issued with an updated liquor licence.

Licence Conditions

If you have conditions on your licence you may notice that some  have either changed or been removed. The Commissioner is using the transition as an opportunity to remove licence conditions that:

  • relate to matters outside the scope of the Liquor and Gambling Commissioner
  • repeat what is already in the legislation or Codes of Practice.

Conditions have also been reworded to make them easier to understand and create consistency across all licenses.

Be aware that even though conditions may be removed from your licence, you may still have obligations to comply with the legislation and Codes of Practice.

For example, conditions aimed at reducing noise may have been removed from your licence, however, all licensees still have an obligation under the General Code of Practice to take reasonable steps to prevent undue disturbance or noise to people living or working near the premises.

All licence classes will transition to the new categories in November 2019. More information about changes made to each licence class can be found below.

Hotel

All hotels will be transitioning to the General and Hotel licence class.

Some hotels may currently have exemptions on their licence exempting them from being open or from providing meals at certain times. If you have this exemption on your licence it will not appear on your future licence. Under your future licence class you will no longer be required to be open at certain times or provide meals at certain times and therefore these exemptions are no longer required.

Residential

Exemption from Training
Some residential licenses have exemptions from the responsible service of alcohol training requirements for reception staff to accept payments for mini bar purchases. If you have this exemption on your licence it will not appear on your future licence. The General Code of Practice is currently under review and it is proposed that it be updated to automatically exempt any person selling liquor to a resident (a person staying at the premises for at least one night) from the training requirements.
 

Serving liquor without a meal
Currently residential licensees need a condition on their licence to allow them to serve liquor without a meal to a member of the public seated at a table or attending a function with food. If you have this condition it will not appear on your future licence. Under your future licence providing liquor without a meal to someone seated at a table or attending a function with food will be an automatic right for anyone holding this type of licence and therefore you will no longer need specific approval on your licence to do so.

Capacity
When calculating your capacity remember that residents (someone staying at the premises for at least one night) are not included in this total.

Wholesale Liquor Merchant

All Wholesale Liquor Merchant’s will be transitioning to the Liquor Production and Sales licence class.

Currently you need an authorisation on your licence to be able to provide samples to your customers. If you have sampling on your licence it will not appear on your future licence. Under your future licence class providing samples will be an automatic right for anyone holding this type of licence and therefore you will no longer need specific approval on your licence to do so.

Retail Liquor Merchant

All retail liquor merchant’s will be transitioning to the Packaged Liquor Sales licence class.

Currently you need an authorisation on your licence to be able to provide samples to your customers. If you have sampling on your licence it will not appear on your future licence. Under your future licence class providing samples will be an automatic right for anyone holding this type of licence and therefore you will no longer need specific approval on your licence to do so.

Entertainment Venue

All Entertainment Venue’s will be transitioning to the On Premises licence class.

Currently the Liquor Licencing Act prevents minors on your premises between 9pm and 5am the following day. This will now appear on your future licence as a condition.

Restaurant

Conditions to allow restaurants to serve liquor without a meal to persons seated at a table or attending a function with food will no longer appear on future licenses. Under your future licence providing liquor without a meal to someone seated at a table or attending a function with food will be an automatic right for anyone holding this type of licence and therefore you will no longer need specific approval on your licence to do so.

Producer

All Producer’s will be transitioning to the Liquor Production and Sales licence class .

Sampling

Currently you need an authorisation on your licence to provide samples to your customers. If you have sampling on your licence this will not appear on your future licence. Under your future licence class providing samples of your product and products of the same type for comparison will be an automatic right for anyone holding this type of licence and you will no longer need specific approval on your licence to do so.

Dining

Currently some producer’s may have a designated dining area listed on their licence allowing them to sell any type of liquor to their customers with a meal. If you have designated dining on your licence this will not appear on your future licence. You will instead have ‘Consumption On’ listed as an authorisation. Having this on your licence will allow you to:

  • sell your product for consumption by the glass
  • sell any liquor product with or ancillary to a meal
  • sell any liquor to a person seated at a table (without a meal)
  • sell any liquor to a person at a function with food

Event Endorsements

The way in which event endorsements appear on your licence is changing. The Commissioner has developed a list of markets which the Commissioner considers to be low risk. If your licence is currently endorsed with a market that is listed on the Commissioner’s approved markets list, the market will no longer appear on your licence, instead you will have ‘Approved Markets’ listed on your licence. If you have ‘Approved Markets’ listed on your licence you can attend any market contained in the list.

Club

There are no specific changes that affect a Club licence, however you may see some changes to your conditions. See notes regarding licence conditions above.

Limited Club

All Limited Club licences will be transitioning to a Club licence class.

Currently all Limited Club licenses have a licence condition to only sell liquor to members or a guest (members limited to a maximum of five guests each). This condition will not appear on your future licence. As these licenses will be transitioning into the Club Licence class you will be able to sell to the general public if you chose to do so once your licence is transitioned.

Special Circumstances

Some conditions of your current Special Circumstances licence may carry over when transitioning to one of the new licence class. This may mean that you  are not able  to operate under the full scope of your new licence class.

For example, if you have conditions restricting;

  • the type of liquor
  • quantity of liquor or
  • how liquor is to be sold

these will likely remain on your future licence.

Some conditions may have been removed where they are now automatic rights under your new licence class.

For example, if you are transitioning into the Liquor Production and Sales class and currently have a condition allowing sampling of your product, this condition will not appear on your future licence. Under the Liquor Licencing Act Liquor Production and Sales licence holders will be permitted to provide product samples.

For more information about your future licence class please see the licence category information sheets.

Direct Sales

All Direct Sales licenses will be transitioning to the Packaged Liquor Sales licence class. 

Most Direct Sales licensees will have a reduced number of conditions on their future licence as previously imposed conditions are now set out in the Liquor Act and apply to all licensees. These include:

  • ensuring alcohol is not delivered to a minor
  • displaying your licence number when promoting your business
  • notifying the Commissioner when contact details change

Currently under the Act you are not allowed to invite or admit purchasers of your liquor to any place where your liquor is displayed or stored. From November this restriction will be on your licence as a condition.

 

Small Venue

Venue capacity will not appear on future Small Venue licences which, under the Act,  cannot have more than 120 people on its premises. Venues will  need to ensure compliance with any other requirements, including overcrowding of the venue, development approvals or restrictions set by local council.

As venue capacity will no longer appear on your licence, the portal’s capacity screen will not appear as a step when you transition your licence.